Student OS

1. Introduction

These Terms and Conditions (“Terms”) govern your access to and use of the Student OS application and related services (the “App”), operated by Dan Bokete, operating as Student OS (a sole trader) (“we”, “us”, “our”), based in Ireland, contactable at support@studentos.co. By creating an account or using the App, you agree to these Terms. If you do not agree, please do not use the App.

2. The Service

Student OS is a study and productivity tool designed to help students understand material faster and retain it for longer. It lets users create and manage notes, including embedding images in them; upload, read, and clip study resources such as PDFs; build and review flashcards using spaced repetition scheduling; manage tasks, boards, calendars, and deadlines; run focus and study sessions and track study time; and view analytics about their study activity. The App may also include related features intended to support learning and organisation, including AI features that hand off to third-party AI assistants and, where you provide your own API key, generate flashcards and understanding questions from your material and grade your answers using a third-party AI provider (see section 7).

Some features may rely on third-party services, and availability may depend on your device, internet connection, and those third parties.

3. Active Development and Availability

Student OS is under active development. This means:

• Features may be added, changed, suspended, or removed at any time.
• The App may contain bugs, errors, or incomplete functionality.
• We may carry out maintenance, updates, or changes that temporarily affect availability.

We provide the App on a reasonable-efforts basis and do not guarantee that it will be uninterrupted, error-free, or available at all times. Where we can, we will try to give notice of significant planned changes or downtime.

4. Accounts and Eligibility

To use the App you need to create an account by signing in with Google. You agree to provide accurate information, keep your Google account secure, and accept responsibility for activity under your account.

The App is intended for users aged 16 and over. If you are under the age of digital consent in your country, you may need a parent or guardian’s permission, and we may require verifiable consent in line with applicable data protection law.

5. Your Content

You retain ownership of the notes, flashcards, tasks, files, and other materials you create or upload (“User Content”). You grant us a limited, non-exclusive licence to host, store, and process your User Content solely to operate and provide the App to you.

You are solely responsible for your User Content and confirm that you have the right to upload it and that it does not infringe anyone else’s rights or break any law. You agree not to upload content that is unlawful, infringing, harmful, or that you do not have permission to share.

We may remove content that we reasonably believe breaches these Terms or applicable law, in line with our obligations under the EU Digital Services Act where relevant.

6. Acceptable Use

You agree not to:

• Use the App for any unlawful purpose or in breach of these Terms.
• Attempt to gain unauthorised access to the App, other users’ accounts, or our systems.
• Upload malware or interfere with the proper functioning of the App.
• Reverse engineer, copy, or resell the App except where permitted by law.
• Use the App to infringe intellectual property or share others’ personal data without a lawful basis.

7. AI Features and Third-Party Assistants

The App includes two AI features that rely on third-party AI providers. “Explain with AI” opens your chosen assistant (currently Claude, ChatGPT, or Perplexity) in a new browser tab with text you selected prefilled as a prompt. For this feature we do not send your content to the assistant ourselves and do not receive its responses.

Server-side AI generation works differently: if you provide your own OpenRouter API key, the App can generate flashcards and understanding questions from your material, and grade the answers you write to those questions. For these features the App sends the relevant source text from your material — and, when grading, the answer you typed — to OpenRouter on our servers, using your key, and receives the generated flashcards, questions, or feedback back to save to your account. You are responsible for your own OpenRouter account, key, and any costs or usage limits associated with it, and for complying with OpenRouter’s terms. We do not operate any of these AI providers. Your use of each provider is governed by that provider’s own terms and privacy policy, and may require your own account, key, or subscription with them. How we handle data for both features is described in our Privacy Policy.

AI-generated explanations, flashcards, and other AI output can be inaccurate, incomplete, or misleading. You are responsible for verifying anything you rely on for your studies. You are also responsible for ensuring your use of the App and any AI assistant complies with your school or university’s academic integrity and assessment rules.

8. Data Protection and Privacy

We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and our Privacy Policy. The Privacy Policy explains what data we collect, why, how long we keep it, and your rights (including access, rectification, erasure, and portability). Please read it carefully — it forms part of your agreement with us.

9. Our Intellectual Property

The App itself, including its software, design, branding, and the “Student OS” name, is owned by us or our licensors and is protected by intellectual property laws. These Terms do not transfer any of those rights to you beyond the limited right to use the App as intended.

10. Disclaimers

To the fullest extent permitted by law, the App is provided “as is” and “as available”. We do not warrant that the App will meet your requirements, be free from errors, or that any content, study materials, spaced repetition scheduling, analytics, or AI-assisted explanations are accurate or complete. Student OS is a study aid and is not a substitute for professional or academic advice, and using it does not guarantee any particular academic outcome.

You are responsible for keeping your own backups of important User Content. While we take reasonable measures to protect data, we do not guarantee against loss of content.

11. Limitation of Liability

Nothing in these Terms excludes or limits our liability where it would be unlawful to do so. In particular, we do not exclude or limit liability for:

• death or personal injury caused by our negligence;
• fraud or fraudulent misrepresentation;
• gross negligence or wilful misconduct; or
• any liability that cannot be excluded or limited under applicable EU or national law, including your mandatory rights as a consumer.

Subject to the above, and to the extent permitted by law:

• we are not liable for indirect, incidental, or consequential loss, or for loss of data, profit, or opportunity arising from your use of the App; and
• our total aggregate liability arising out of or in connection with the App is limited to €100 (one hundred euro). As the App is currently provided free of charge, this reflects the limited nature of the service.

If you are a consumer, you benefit from any mandatory protections under the law of your country of residence, and nothing in these Terms affects those rights.

12. Suspension and Termination

You may stop using the App and delete your account at any time. We may suspend or terminate your access if you breach these Terms, if required by law, or if we discontinue the App. Where reasonable and lawful, we will give you notice and an opportunity to export your User Content before deletion.

13. Changes to These Terms

We may update these Terms from time to time, for example to reflect changes to the App or the law. If changes are material, we will take reasonable steps to notify you (for example, in-app or by email). Continued use of the App after changes take effect means you accept the updated Terms.

14. Governing Law and Disputes

These Terms are governed by the laws of Ireland, without affecting any mandatory consumer protection rights you have under the law of your country of residence. Disputes will be subject to the courts of Ireland. If you are a consumer in the EU, you may also use the European Commission’s Online Dispute Resolution platform.

15. Contact Us

If you have questions about these Terms, contact us at support@studentos.co.